open-gaia-program

Hi #Gaians!

We would like to congratulate the 202 teams that delivered the documents for the three projects they had to work on. Overall, it has been a brilliant work!

Ok, let’s focus on more details…

We intended that students enrolled in this compulsory unit were motivated as long as team-membership was set up on the condition of three students belonging to the same companies. It was possible almost in all cases.

On top of it, we announced that you were going to be part of a project with the potential of curing many human diseases.

It might sound like science fiction, but a company capable of editing your DNA as if it was a Word document to correct an infinite number of diseases has just hired you.

That was our welcome card to this unit. Let’s see how we have lived to the high standards we aimed to.

We’re going to review the 7 deliverables asked for. The assessment of these documents has been based on specific evaluation criteria, described in the workout.

An important skill for a Project Manager is to be able to focus on the important thing, those things that add value to the organization, and the value is to focus on the objectives. In doing so, you have to keep in mind that your goals were to upload the deliverables described in the workout. Nothing more, nothing less.

1) Detailed Organization System setup and meetings’ records you have had. We have to say teams did a decent job with the first deliverable Why we say “decent” and not say “good”. Let’s see some figures:

Almost all of the 202 teams showed evidences of the meetings. However…

Only 59 teams out of 202 set up an organization system as requested as well as showed evidences of the meetings. As you remember in project management, communication is essential.

Most of the 143 teams left did a great job showing evidences of the meetings conducted by skype, whatsApp and face-to-face.

When you start a project working in virtual environment, it’s important to ensure a communication and document management system. It is because one of the most important skills in Project Management is communication, which does mean something more than talking much.

59 teams, besides learning about Project Management and researching about CRISPR technology- set up an organization system using some tools like Gantt Chart

These 59 teams set up a workable and functional organizations system. Less teams than we expected elaborated a system that envisioned the scope and restrictions the team had to face.

2) DO the risk matrix for the real project. In fact, we must admit that we did not make it easy to you as we talked about the interchangeably of managing the project and about managing the deliverables. That was tricky. You may have noticed you indeed worked in three projects for three clients. Overall, We are quite satisfied with teams’ performance on this deliverable.

Most of you had never heard of CRISPR before, let alone of rare diseases. A qualified few engaged in lengthy research about the technicalities of DNA editing and CRISPR technology. This analysis helped them to achieve a deeper elaboration of deliverables.

Regarding the risk matrix, risks means those issues that you can identify and define as potential issues that can have negatively influence in getting success in trial tests for instance. There are positive issues they are called opportunities. The client understands that it is an innovative project and there isn’t any experience in managing this project… that’s why they have hired your team!!!

3) The survey exhibit for the FDA. We know that many of you feel you have fallen into a trap because Leber’s congenital amaurosis (LCA) disease means you have to deal with blind people. Sorry, we did not tell you! Though a quick search on the Internet reveals it. Please bear in mind that, in project management, it is important to have the requirements clear; it’s the only way to align the company and client’s goals.

An old proverb says “None so blind as those who will not see”. And reminding this proverb I refer to you… Gaians. You haven´t take into account that people with LCA neither can´t see nor read, so they won´t be able to complete your survey.

A Braille translated version of your survey is the best way to solve this requirement 

4) DO the Kanban for China´s Health Authorities. I saw that most of your Kanban are quite elaborated but in some cases you just defined what is the way to make a Kanban instead of doing it for the Chinese authorities. In my personal opinion, I would have post all the tasks in “to do” category.

For those struggling with Kanban, please use virtual Kanban tool.

Here, you can find one for free and working offline: Kanban

5) A clear identification of the stakeholders for NHS’s project. Apparently, it was one of the easiest deliverables. We demanded you the “identification”. Some people provided a list, others add supporting reasons. Most of the teams didn’t take into account animal rights activists. Monkeys are primates. Our family!

6) The REAL objectives and a REAL WBS (Work Breakdown Structure) detailed at least in 3 levels required by NHS. WBS is a breakdown structure where you list all of the activities you need to develop the project, but in the last level for the WBS are the minimum efforts to deliver one activity o basic task. This structure is oriented to a hierarchical decomposition of the work to be executed by the project team, because of that there are levels to define and describe all of the wok packages. Once you have the WBS, you will have to schedule these activities and maybe to develop a Gantt diagram, all of that is for a traditional project management.

Most of the teams did a good job, though some of them should contain tasks more than phases of their projects.

7) The Quality Assurance Plan and the Quality Control Plan required by NHS. I knew this deliverable was quite challenging if teams had not elaborated a complete and articulate WBS. Let’s say the workouts’ reviews shed light on which teams did a formulation of the plans and which ones only reproduced the previous knowledge that team members had. Only 44 teams out of 202 did an excellent job in this realm.

The Quality Assurance Plan establishes the independent reviews and checks that you need to ensure that the quality control is done. On the other hand the Control Quality Plan, is based on the internal reviews that you need to meet the quality goals and requirements.

All in all, bearing in mind that the challenge is one that most of recent graduates are not used to, I think most of the teams did a “decent” job.

Assessment figures say that 89 teams perform at acceptable evaluation criteria. Going above we find only 35 teams out 202excelled at this. (17%)

I would consider hiring any of those teams. That’s a glimmer of hope for our society, which needless to say is in acute shortage of people able to understand and being interested in scientific progress and its application to our future.

 

Remember that, according to PMI, to be a good Project Manager you don’t need to be an expert in the field or knowledge area of the project; you just need to be a good project manager 😉 

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